Make Paying Your Vendors Easy with Our Invoice Help
Getting bills (invoices) from lots of places can be a headache, especially when they come in all formats—paper, PDFs, emails, and more. You have to read them all, find the right info, and type it into your system. That takes a lot of time—and if you make even one tiny mistake, it can mess things up! You might pay late, get a fine, upset your vendor, or even hurt your credit score.
That’s why you need someone who knows how to do it right.
At Magic Info Media, we’re here to help! We work with IT and software companies all over the world, and we’re really good at handling accounts payable—that’s the fancy name for dealing with bills and payments.
Our team knows how to take care of all kinds of invoices:
- Standard invoices
- Proforma invoices
- Credit and debit memos
- Commercial invoices
And not just those! We also handle all the important extras like:
- Vouchers
- Delivery receipts
- Purchase orders
- Export licenses
We work just like part of your own team. We grab the right info, type it in where it needs to go, double-check it, and make sure it’s all perfect. That way, your vendors get paid on time—and you can relax knowing everything’s under control.
What We Offer in Accounts Payable Processing Services
We combine automation with manual expertise to offer complete invoice processing support, ensuring quick approvals and prompt payment disbursements.
Invoice Data Entry Services
Our team uses manual and automated methods to input data from scanned invoices into your financial system accurately. Whether it’s a PDF, CSV, or XLS file, we capture essential details like invoice numbers, supplier info, project details, PO numbers, and more directly into your preferred database.
We handle a wide variety of invoice types, such as:
- Commercial invoices
- Credit and debit memos
- Self-billing invoices
- Purchase orders
- Scanned invoice images
- Proforma invoices
- Shipping/freight bills
- Expense reports
Invoice Matching & Verification
We ensure your supplier invoices match purchase orders by performing thorough PO matching. This helps avoid discrepancies, overpayments, and ensures all details—like item descriptions, quantities, prices, and taxes—are accurate. Once everything checks out, we move forward with the payment process.
Data Capture & Indexing
Our experts are skilled at capturing and indexing key invoice details such as general ledger (GL) codes, invoice types, supplier names, document numbers, VAT amounts, gross amounts, and PO numbers. This makes it easy for you to retrieve the information you need, when you need it
Our Invoice Processing Service Workflow
We’ve set up a super-efficient workflow to make sure your invoice processing is fast, accurate, and hassle-free. Here’s how it works:
- Upload your documents to your DMS, accounting software, invoicing platform, or whatever system you use, and give us remote access. Or, feel free to send invoices to our FTP server—we support a variety of file formats.
- We can work directly within your software, so you have real-time access to all your data as we process it.
- Our team uses both automated and manual methods to extract the key info from your invoices—things like invoice numbers, dates, vendor names, and item details.
- We then verify and validate all the data to make sure everything’s spot on. We double-check it against the purchase order, contracts, receipts, or any specific instructions you’ve provided.
- Once everything is confirmed, we record the data in your general ledger, so payment processing can move forward without a hitch.
Why Choose Magic Info Media for Your Invoice Processing Needs?
With over 10 years of experience, we’ve become a trusted partner for businesses around the world, helping streamline invoice processing and accounts payable. Our goal is to speed up the process, giving you more control over spending and better visibility into your financial commitments. By working closely with your team, we ensure top-quality service with a fast turnaround.
Here’s why we stand out
- Multi-layered quality checks
- Strong security measures in place
- Regular updates and feedback
- Quick turnaround time
- Skilled and experienced team
- ISO-certified processes
FAQs (Questions People Ask a Lot)
It’s when someone (like us!) helps you read, check, and enter all the money-related info from your bills (called invoices) into your system the right way.
Because we do it fast, neat, and with no mistakes. You won’t have to worry about late payments or missing something important.
All kinds! Big, small, paper, email, scanned, or online. We work with commercial, proforma, debit, and credit invoices—and more!
Yes! We double-check everything—items, prices, taxes—to make sure it all matches before the payment goes out.
For sure! We use safe tech and follow smart rules to keep your info locked up tight and super secure.
Nice Words from Happy Clients
I used to get so stressed about invoices. Magic Info Media takes care of it all now, and I don’t have to worry anymore!
MayaWe had bills coming in from everywhere! Paper, email, you name it. They sorted it all out and now it runs smooth as butter!
KevinThe best part? No more late payments or mix-ups. They helped us stay on track and keep our vendors happy!
AnikaLet’s Talk!
Stop wasting valuable time on tedious accounts payable tasks. Let your finance team focus on what matters!
For more details about our invoice processing services or to request a free trial, email us at info@magicinfomedia.in.
